Privacy Statement Protea Security

1. Data Controller

• 1.1 Protea Security, located in Breda, Noord-Brabant, is responsible for the processing of personal data as described in this privacy statement.
• 1.2 Contact details: https://www.proteasecurity.com, info@proteasecurity.com, +31 6 20369048
• 1.3 Data Protection Officer: privacy@proteasecurity.com

2. Personal Data Processed

• 2.1 First and last name
• 2.2 Phone number
• 2.3 Email address
• 2.4 IP address
• 2.5 Data about website activities
• 2.6 Internet browser and device type

3. Legal Basis and Purpose of Processing

• 3.1 Performance of a contract: contacting clients and executing assignments.
• 3.2 Legitimate interest: analyzing website behavior to improve the website and tailor services.
• 3.3 Consent for cookies and tracking for marketing purposes where legally required.

4. Special Personal Data

• 4.1 Our services are not intended for individuals under 16 years old without parental or guardian consent.
• 4.2 If personal data of a minor is processed without parental consent, it will be deleted immediately upon notification via info@proteasecurity.com.

5. Retention Periods

• 5.1 Name, email, and phone: 2 years
• 5.2 IP address and website activity: 6 months
• 5.3 Cookies and analytical data: maximum 24 months

6. Sharing Personal Data with Third Parties

• 6.1 Only shared with third parties when necessary for the execution of our services or legal obligations.
• 6.2 Third parties are contractually obliged to protect personal data and use it only for the intended purpose.
• 6.3 Examples: Google Analytics for website analysis.

7. Cookies

• 7.1 Functional cookies: necessary for correct website operation and remembering preferences.
• 7.2 Analytical cookies: for statistics and website optimization (e.g., Google Analytics, retention period 2 years).
• 7.3 Tracking/marketing cookies: only placed after explicit user consent.
• 7.4 Users can refuse or delete cookies via browser settings. More info: https://veiliginternetten.nl/themes/situatie/cookies-wat-zijn-het-en-wat-doe-ik-ermee/

8. Rights of Data Subjects

• 8.1 Access, correction, and deletion of personal data
• 8.2 Data portability
• 8.3 Withdrawal of consent and objection to processing
• 8.4 Requests can be sent to info@proteasecurity.com, including a copy of an ID (mask photo, MRZ, passport number, and social security number)
• 8.5 Response time: maximum four weeks
• 8.6 If necessary, a complaint can be submitted to the Dutch Data Protection Authority: https://autoriteitpersoonsgegevens.nl

9. Security of Personal Data

• 9.1 Technical measures: encryption of stored data, secure servers
• 9.2 Organizational measures: access limited to personnel, regular backups and audits
• 9.3 Protea Security takes all reasonable measures against misuse, loss, unauthorized access, unauthorized disclosure, and unauthorized modification of personal data

10. Changes to the Privacy Statement

• 10.1 Protea Security reserves the right to update this privacy statement.
• 10.2 Changes will be published on www.proteasecurity.com